metaSOFT Facility & Resource Scheduling manages every bookable resource in the hospital — operating rooms, outpatient clinics, imaging suites, physiotherapy bays, medical equipment and conference rooms — in a unified calendar with conflict prevention, approval workflows and utilisation analytics.
OR suites, OPD clinics, imaging rooms, physiotherapy bays, conference rooms and shared medical equipment managed in a single scheduling view — no separate booking system per department.
Double-booking is blocked at the point of request; the system checks existing reservations before confirming any booking — no phone calls to check availability.
Department heads approve resource requests and review utilisation from their smartphone without logging into the full system.
Idle time vs. booked time per resource, peak-hour analysis and room-by-room efficiency data support evidence-based decisions on expansion or consolidation.
Scheduled maintenance and biomedical calibration blocks are created by the facilities team and appear in the resource calendar before any booking is confirmed.
Booking confirmation, day-before reminder and 30-minute notification are sent to the resource requester automatically; cancellations release the slot and notify the waiting list.
Facility & Resource Scheduling is integrated with the OR Management and Outpatient Management modules so that clinical bookings and resource bookings are always synchronised. When a surgeon schedules an elective case in OR Management, the OR suite, the anaesthesia machine and the instrument sets are reserved simultaneously in the resource calendar — no separate booking step. When a clinic session is cancelled in Outpatient Management, the clinic room is released automatically.
For facilities and biomedical teams, the module provides the maintenance scheduling view they need. Planned preventive maintenance windows for MRI suites, autoclaves, infusion pumps and ventilators are entered once and propagate to every resource calendar, preventing clinical bookings from being made during maintenance periods. Actual downtime — unplanned equipment failures — is recorded against the resource and feeds the equipment availability KPI in the Executive Dashboards module.
