metaSOFT ERP is the administrative and financial module of the metaSOFT platform — covering HR, payroll, procurement, inventory, fixed assets and financial management in a system that is natively integrated with HMS, LIS and PACS. Clinical consumption posts directly to the general ledger; there is no month-end reconciliation between two separate systems.
Clinical consumption posts to the general ledger in real time — there is no month-end reconciliation between two separate systems, and no manual journal entry needed.
Multi-country social insurance and tax engines (NSSF, GOSI, GPSSA and custom rules) are built in — no third-party payroll tool, no spreadsheet calculations.
Budget gates at purchase-request stage prevent overspend before invoices arrive — commitment accounting reserves budget when the PO is raised, not when it is paid.
FEFO expiry control and automatic reorder alerts ensure pharmaceuticals and consumables are available when needed and disposed of before they expire.
Every piece of equipment is tracked from acquisition through depreciation to disposal — custodian, insurance policy, maintenance schedule and book value in one register.
Saudi ZATCA Phase 1 and Phase 2 e-invoicing compliance is built into the AR module — cryptographic signing, QR codes and FATOORAH portal submission are fully automated.
Full employee lifecycle — recruitment, onboarding, contracts, credentials, continuing education, leave management, disciplinary records and offboarding. Professional licence expiry alerts notify HR and department heads automatically. Organisation chart and succession planning views are generated from live data.
Configurable salary structures with basic, allowances, overtime and deductions. Multi-country tax and social insurance engines (Lebanon NSSF, KSA GOSI, UAE GPSSA and custom rules). Payslip generation, bank transfer files (SWIFT, local formats), and payroll posting to GL — all in one run. On-call premium and incentive calculation tied to HMS scheduling data.
End-to-end purchasing: department purchase requests, consolidation, budget-check gate, tender management with vendor scoring, purchase order generation, three-way match (PO / goods receipt / invoice), and vendor performance history. Integration with inventory automatically triggers reorder when stock falls below defined minimums.
Real-time stock levels across all storerooms and wards. Batch and expiry-date tracking with first-expiry-first-out issue rules. Minimum, maximum and reorder-point alerts with automatic purchase-request generation. Wastage, breakage and return-to-vendor workflows. Cost-of-goods analysis by department, clinician and diagnosis.
Asset register with acquisition source, location, responsible custodian and insurance policy. Straight-line and declining-balance depreciation with automatic monthly posting to GL. Preventive maintenance calendar integrated with work-order management. Disposal workflow produces the accounting entry and updates the asset register simultaneously.
Multi-currency, multi-company, multi-cost-centre chart of accounts. Real-time posting from all sub-ledgers (AR, AP, payroll, inventory, assets). Period-close management with trial balance, income statement, balance sheet and cash-flow reports in IFRS or local GAAP layouts. Inter-company eliminations for group consolidation.
Patient and insurance receivables aging by payer, collector-assigned follow-up queues, and automated dunning letters. Vendor payables with payment scheduling, discount-capture management and payment-run approval workflow. Cash-flow forecast based on open receivables and scheduled payments.
Annual and quarterly budget entry by department, cost centre and account. Budget-vs-actual variance reports with drill-down to individual transactions. Budget approval workflow with version control. Commitment accounting prevents overspend before invoices arrive by reserving budget at purchase-order stage.
Saudi ZATCA Phase 1 (simplified e-invoices) and Phase 2 (clearance and reporting) compliance built into the AR module. Cryptographic signing, QR-code generation, and submission to the FATOORAH portal are automated. Archiving of signed invoices for the mandatory 6-year retention period is handled by DIS.
metaSOFT ERP is not bolted onto the clinical system via a nightly interface file — it is the same application, on the same database, using the same master data. A pharmacy item dispensed in HMS reduces the inventory count in ERP in real time and triggers a cost posting to the relevant GL account and cost centre. A physician entered in HMS is the same record that drives their employment contract and salary calculation in ERP. A patient's insurance eligibility confirmed in HMS is the same authorisation referenced by the AR billing module.
This single-platform architecture eliminates the data quality and timing problems that plague hospitals running a clinical system from one vendor and a financial system from another. It also means that finance-driven decisions — reagent procurement, staffing ratios, equipment depreciation — can be made with clinical data as an input, not as an afterthought.
