metaSOFT DIS is the document management module of the metaSOFT platform — replacing physical filing rooms with a central, OCR-indexed, access-governed repository that attaches to patient records, HR files, procurement contracts and administrative case dossiers inside the same system your staff already use.
Full-text OCR search across millions of documents returns any file in under a second — no more searching cabinets, calling the archive room, or waiting for a scan.
Every view, print and download is logged immutably with user identity, timestamp and IP address — providing irrefutable evidence for regulators and legal proceedings.
Time-limited grants give auditors and external reviewers access to exactly the documents they need — no broad permissions, automatically revoked when the grant expires.
Configurable retention schedules per document class trigger automated destruction workflows — complete with certificate of destruction — when mandatory periods expire.
Documents attach natively to HMS patient charts, ERP employee records and HR and administrative cases — no file copying, no linking across applications, no middleware to build.
Physical filing rooms are eliminated; floor space is returned to clinical or operational use. No more lost, misfiled or water-damaged records.
High-volume batch scanning with auto-separation by barcode, blank-page detection, and auto-rotation. Mobile capture via iOS/Android for field documents. Email-to-repository ingestion for incoming correspondence. All sources feed the same indexing and classification pipeline.
Bilingual OCR engine converts scanned images to searchable text — including mixed Arabic-English documents. Full-text index across millions of documents with Boolean, proximity, and metadata-filter search. Results are ranked by relevance and returned in under a second.
Every modification creates a new version; previous versions are retrievable with a single click. Check-out locks a document to one editor at a time. Diff view highlights changes between versions. No document is ever permanently deleted without an authorised disposal action.
Granular permissions at folder, document class, individual document and field level. Permissions inherit from organisational hierarchy or are set explicitly. Time-limited access grants for auditors and external reviewers. All access events — view, download, print, share — are logged immutably.
Configurable multi-step review and sign-off paths with parallel and sequential routing, SLA countdown timers, escalation rules, and delegation when approvers are absent. Electronic signatures with timestamp and user identity. Notifications via in-app, email and SMS at each step.
Tamper-evident audit log records who touched each document, when, from which IP, and what action they took. Configurable retention schedules by document class (e.g. patient records: 10 years; invoices: 7 years) with automated destruction workflow — including certificate of destruction — when periods expire.
metaSOFT DIS is not a generic document management system sitting beside the hospital application — it is the document layer embedded within the metaSOFT platform. A document scanned into DIS can be directly attached to a patient chart in HMS, an employee record in ERP, or a vendor file in procurement, without copying or linking files across applications.
For healthcare organisations, DIS stores consent forms, referral letters, insurance pre-authorisation documents, medicolegal reports, and historical paper charts alongside their digital record in HMS. In every scenario, every document is one click away from the transaction that generated it.
We'll plan migration and run a pilot in under 60 days.
