metaSOFT DIS digitises the entire document lifecycle — scanning, OCR indexing, multi-level approval with e-signature, full-text search and compliant long-term archiving. It is the shared document backbone for HMS, ERP and ZATCA e-invoice compliance, with configurable retention policies by document class.
Every paper document is scanned, OCR-indexed with metadata and stored in the structured archive; physical filing cabinets are retired and documents are never lost.
Full-text search across millions of documents with patient, date, document type and department facets; results are returned in under a second regardless of archive size.
Multi-level approval with e-signature, delegation and escalation; no paper routing, no lost approval slips, and every approval is timestamped and auditable.
Every document change creates a new version; who accessed, who modified and who approved is recorded in an immutable log that cannot be edited or deleted.
ZATCA 6-year e-invoice archive, 10-year medical record retention and configurable retention policy by document class — all enforced automatically without manual management.
Consent forms, discharge summaries, ZATCA invoices, purchase orders and board reports are stored in DIS and linked to the originating record in HMS or ERP.
DIS is the document backbone that every metaSOFT module relies on. Consent forms signed in the outpatient clinic are stored in DIS and linked to the patient's EMR record. Discharge summaries generated by HMS are routed through DIS for physician e-signature and then attached to the patient chart. ZATCA e-invoices generated by the ERP billing module are stored in DIS with a WORM-compliant policy — tamper-proof, retrievable in under 60 seconds, and retained for the mandatory 6 years.
On the administrative side, DIS manages the purchase order approval workflow from the ERP procurement module, board meeting minutes, HR employee contracts and policy documents — all in one system with one search interface. Quality and accreditation teams can retrieve any document required for a JCI or CBAHI survey in seconds, with a full audit trail showing who accessed it and when.
