metaSOFT Inventory & Stores provides real-time stock visibility across every storeroom, ward and satellite pharmacy — with FEFO batch dispensing, configurable reorder alerts, automatic purchase request generation, and cost-of-goods analysis by department, clinician and diagnosis.
Every item in every storeroom, ward and satellite pharmacy updated in real time; no end-of-day stock reconciliation and no "phantom stock" discrepancies between physical and system counts.
First-expiry-first-out batch selection is enforced at every dispensing event; configurable lead-time alerts notify store managers before batches expire, reducing write-off losses.
When stock falls below the reorder point, a purchase request is automatically generated and routed to procurement for review; pharmacists and store managers approve with one click.
Consumption cost drilled to department, ward, clinician and diagnosis — giving pharmacy and finance leadership the data to drive formulary decisions and benchmark supply costs.
Purchase orders from the procurement module flow directly to the goods receipt workflow; stock levels are updated the moment goods are received and inspected.
Expired or excess items are returned to vendor or transferred between stores with a full audit trail, inventory adjustment and GL posting — no off-system workarounds.
Inventory & Stores is the operational layer that connects clinical consumption in HMS to financial reporting in the ERP. When a pharmacist dispenses a medication in the HMS pharmacy module, the item is immediately deducted from the inventory record, and the cost-of-goods entry is posted to the GL account and cost centre. When a laboratory technician uses a reagent kit, the consumption is recorded against the department's inventory allocation.
For pharmacy directors and supply chain managers, the integration eliminates the monthly manual stock-count exercise as the primary source of truth. The system stock is the source of truth — physical counts are used to verify it, not to replace it. Procurement managers see the commitment position (items on open POs) alongside the current stock level, giving them a complete picture of what is available, what is arriving and what needs to be ordered.
